Fill Out a Form

Chris Quiroz -

The "Fill Out a Form" task allows any range of information to be gathered from your applicants using a variety of different question types. A form can be as simple as a confirmation of contact details, or as comprehensive as a data collection form.

Basic Information Tab

The Basic Information tab provides a quick overview of the elementary descriptions (Title and Description) associated with the task, and can be formatted using the Visual Editor.

 

Name: The name of the task - how it will appear in the Competition Design page, and referred to in every other instance within your site. 

Set a Description: This description is shown to applicants who fill out this form. Specifying a description is optional. When checked, the Visual Editor is displayed, which allows the content to be formatted accordingly.

 

Round & Group Tab 

The Round and Group tab allows the administrator to select which stage the task will be in, as well as the group the task should be applicable to.

 

Stage: The specific stage the task should be affiliated with can be selected from this drop down menu. 

Group: The Group this task should be assigned to can be selected from this drop down menu. 

Access Level: Who should have access to this task.

 

Behavior Tab 

The Behaviour tab presents critical options that affect the visibility of the task, as well as its importance.

 

Required: This option makes the task required to progress further in the contest. It is not possible to submit the application if a required task has not been completed. 

One-time only: Use this option if you only require to complete this task once. The task data will be synchronized with all other submissions belonging to the applicant. 

Viewable upon completion:  This option will determine whether the user can view their task after completing it. 

Editable after completion:  This option allows the applicant to continue making changes to this task after initially completing it. 

Editable after deadline (or before start date): This option will allow the applicant to continue to make changes to this task after the deadline has been met. 

Viewable before eligible: This option will determine whether an applicant can see a task before they can complete it (ie; before or after a start date or deadline). 

Set a deadline: Deadlines dictate when a user must complete this task by. 

Set a start date: Start dates dictate when a task can be completed. 

Prerequisites: The prerequisites option allows an administrator to dictate that an applicant must complete other tasks before being allowed to complete the current task.  These tasks can be selected within the box under 'Prerequisites'.

 

Form Tab 

The Form tab allows the administrator to specify whether the selected form will be a pre-determined template, or created from scratch using the built-in Form Builder.

 

From the form dropdown, several options are available in terms of defining which type of form should be used. New blank forms, forms from template, and pre-existing forms will show up.

 

Visibility Tab 

The Visibility tab allows the administrator to specify which groups this form will be visible to. For example, making a form visible to only a reviewer group will make it available to them once they login, but invisible to applicants who are in the same round and log in. This function is useful when confidential forms are used within a site and setting access restrictions becomes necessary.

 

Modify visibility: This option will allow you to hide this task from users in specific groups.

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