Accepted File Formats for Uploads

Sarah Paterson -

This documentation will outline the accepted file formats of each task in your site. The accepted formats can be customized by you as an administrator in some of the tasks to suit your needs in the site. These Formats can be altered within the Options (or File Options) tab of the Document/Image, Portfolio, and File Upload tasks listed below. Although you can choose which choose which formats you would like to accept we also have some suggested formats to ensure universal accessibility of the files. These suggestions are in green, bold letters in the lists below.

In this Article...

 

Upload a Document/ Image

      • Bitmap Image File (.bmp)
      • Graphical Interchange Format File (.gif)
      • JPEG Image (.jpeg)
      • JPEG Image (.jpg)
      • LaTex (.tex)
      • Microsoft Excel Document (.xls)
      • Microsoft Excel Open XML Document (.xlsx)
      • Microsoft Word Document (.doc)
      • Microsoft Word Open XML Document (.docx)
      • OpenDocument Text Document (.odt)
      • Plain Text File (.txt)
      • Portable Document Format File (.pdf)
      • Portable Network Graphic (.png)
      • PowerPoint Open XML Presentation (.pptx)
      • PowerPoint Presentation (.ppt)
      • Rich Text Format (.rtf)

The formats listed here are the same for the Upload Document task for Applicants, Reviewers and Recommenders.

Uploading Excel Spreadsheets

When a user uploads an excel spreadsheet to this question, the file will be generated into a simple spreadsheet, with the ability to view the file as a PDF as well within the system. Please note that the spreadsheet will not hold any formatting in your file (i.e. highlights, text colours, etc.). With a spreadsheet that does contain this type of formatting, the formatting will appear in the PDF version, however with large spreadsheets this information may be hard to read. 

Should you require your applicants to upload files in a spreadsheet format, our recommendation is to have the Applicant manually save the file as a PDF and ensure that before uploading it is readable and formatted correctly. 

 

For more information on setting up these upload tasks please see the following documentation:
Upload a Document/ Image
Upload a Document (Reviewer Task)
Upload a Letter of Recommendation


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Upload a Video

Within this task you can choose between three different ways to allow your students to upload a video. You can choose between one of the following:

  1. Users should upload a video
  2. Users should provide a YouTube or Vimeo link
  3. Users should provide a SchoolTube link

 

Users should upload a video

In the case that you wish for your students to upload a video as a file, here is a list of the available file formats. File Formats cannot be modified for this task type:

      • Audio Video Interleaved (.AVI)
      • QuickTime (.mov)
      • MPEG (.mpg, .mpeg, .mp4)
      • Windows Media Video (.wmv)
      • Flash Video (.flv, .f4v)

Users should provide a YouTube or Vimeo link

This option is the recommended format to use for videos, as the videos will be contained outside of FluidReview. Applicants will be prompted to attach a link to their video. The video will then be embedded into the site and be viewable within the submission.

Users should provide a SchoolTube link

This option will allow applicants to link videos from the site https://www.schooltube.com/ 

 

For more information on setting up this upload task please see the following documentation: Upload a Video

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Upload an Audio File

File Formats cannot be modified for this task type

      • MP3 Audio File (.mp3)
      • MPEG-4 Video File (.mp4)
      • Windows Media Audio (.wma)
      • WAVE Audio Format (.wav)
      • Advanced Audio Coding (.acc)
      • MPEG-4 Audio File (.m4a)
      • Free Lossless Audio Codec (.flac)

For more information on setting up this upload task please see the following documentation: Upload an Audio File

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Upload a Portfolio

      • JPEG Image (.jpg)
      • Graphical Interchange Format File (.gif)
      • Portable Network Graphic (.png)
      • Bitmap Image File (.bmp)

For more information on setting up this upload task please see the following documentation: Upload a Portfolio

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Upload a File

In regards to this upload, we recommend first checking to see if the format you require is available within one of the Upload Tasks listed above. If you aren't able to find the format you are looking for you can use this Upload task, as there are 120 file formats available. The formats listed below are also accepted in the File Upload Question:

      • 3GPP Multimedia File (.3gp)
      • 3GPP2 Multimedia File (.3g2)
      • 7-Zip Compressed File (.7z)
      • Active Server Page (.asp)
      • Active Server Page Extended File (.aspx)
      • Adobe Flash Animation (.fla)
      • Adobe Illustrator File (.ai)
      • Adobe Photoshop Document (.psd)
      • Advanced Systems Format File (.asf)
      • Apple QuickTime Movie (.mov)
      • Audio Interchange File Format (.aif)
      • Audio Video Interleave File (.avi)
      • Bash Shell Script (.sh)
      • Bitmap Image File (.bmp)
      • C++ Source Code File (.cpp)
      • C/C++ Header File (.h)
      • C/C++ Source Code File (.c)
      • Cascading Style Sheet (.css)
      • Certificate Signing Request File (.csr)
      • ColdFusion Markup File (.cfm)
      • Comma Separated Values File (.csv)
      • Compressed MusicXML File (.mxl)
      • Compressed Tarball File (.tar.gz)
      • Consolidated Unix File Archive (.tar)
      • DVD Video Object File (.vob)
      • Data File (.dat)
      • Debian Software Package (.deb)
      • DirectDraw Surface (.dds)
      • Document Type Definition File (.dtd)
      • Encapsulated PostScript File (.eps)
      • Extended Zip File (.zipx)
      • Extensible Hypertext Markup Language File (.xhtml)
      • Finale Lesson File (.lsn)
      • Finale Library File (.lib)
      • Finale Notation Document (.mus)
      • Flash Video File (.flv)
      • GEDCOM Genealogy Data File (.ged)
      • Gerber File (.gbr)
      • Gnu Zipped Archive (.gz)
      • Graphical Interchange Format File (.gif)
      • Hypertext Markup Language File (.htm)
      • Hypertext Markup Language File (.html)
      • Interchange File Format (.iff)
      • Internet Security Certificate (.cer)
      • JPEG Image (.jpg)
      • Java Class File (.class)
      • Java Server Page (.jsp)
      • Java Source Code File (.java)
      • JavaScript File (.js)
      • Keynote Presentation (.key)
      • LaTeX Source Document (.tex)
      • Log File (.log)
      • Lua Source File (.lua)
      • MIDI File (.mid)
      • MIDI File (.midi)
      • MP3 Audio File (.mp3)
      • MPEG Video File (.mpg)
      • MPEG-2 Audio File (.mpa)
      • MPEG-4 Audio File (.m4a)
      • MPEG-4 Video File (.mp4)
      • Mac OS X Application (.app)
      • Mac OS X Installer Package (.pkg)
      • Mac OS X Keychain File (.keychain)
      • Media Playlist File (.m3u)
      • Microsoft ASF Redirector File (.asx)
      • Microsoft Excel Open XML Spreadsheet (.xlsx)
      • Microsoft Excel Spreadsheet (.xls)
      • Microsoft Word Document (.doc)
      • Microsoft Word Open XML Document (.docx)
      • Microsoft Works Word Processor Document (.wps)
      • Objective-C Implementation File (.m)
      • OpenDocument Text Document (.odt)
      • Outlook Mail Message (.msg)
      • PHP Source Code File (.php)
      • Pages Document (.pages)
      • Perl Script (.pl)
      • Plain Text File (.txt)
      • Portable Document Format File (.pdf)
      • Portable Network Graphic (.png)
      • PostScript File (.ps)
      • PowerPoint Open XML Presentation (.pptx)
      • PowerPoint Presentation (.ppt)
      • PowerPoint Slide Show (.pps)
      • Python Script (.py)
      • Real Audio File (.ra)
      • Real Media File (.rm)
      • Red Hat Package Manager File (.rpm)
      • Rich Site Summary (.rss)
      • Rich Text Format File (.rtf)
      • Scalable Vector Graphics File (.svg)
      • Shockwave Flash Movie (.swf)
      • Sibelius Music Notation (.sib)
      • SmartMusic Accompaniment File (.smpx)
      • Standard Data File (.sdf)
      • StuffIt X Archive (.sitx)
      • SubRip Subtitle File (.srt)
      • Tagged Image File (.tif)
      • Tagged Image File Format (.tiff)
      • Targa Graphic (.tga)
      • Thumbnail Image File (.thm)
      • Visual C# Source Code File (.cs)
      • WAVE Audio File (.wav)
      • WinRAR Compressed Archive (.rar)
      • Windows Executable File (.exe)
      • Windows Media Audio File (.wma)
      • Windows Media Video File (.wmv)
      • WordPerfect Document (.wpd)
      • XML File (.xml)
      • YUV Encoded Image File (.yuv)
      • Zipped File (.zip)
      • iTunes Video File (.m4v)
      • vCard File (.vcf)

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File Upload in Forms

In some cases, you may choose to have the file uploaded within your form as opposed to as a Task. The file formats are the same as the Upload a File task listed above. For more information on setting up this type of file upload, please see the following documentation: Form Question Types - File Upload.

We recommend using an upload task instead of a File Upload question as the files will be easier to view and access within the system.

Note: Images uploaded to this upload type will be displayed within the PDF of the form, however the size of the image will not be resized to fit the page. Therefore, if a large file is uploaded it may span across multiple pages in the form. In regards to other file types, including documents and pdfs, these files will be generated into a clickable link. When clicking to View the form, you will be able to click the link to download the file.

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File Sizes

When it comes to file sizes we typically suggest a maximum file size of 1000MB. The smaller the file size, the easier it will be to upload and view on the site.

Within the video upload and portfolio upload tasks you can set restrictions on the size of the uploaded file. Having restrictions on these larger upload types will ensure that the users don't exceed these limits. Files that are too large may experience difficulties while uploading or downloading the file in the site. 

If you do require user to upload larger file sizes, you will just need to be aware that this can affect the download speed when you are attempting to download submissions from the site. You will need to download the submissions in smaller increments, to ensure no issues or timeouts arise during the download process.

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